Are you a journalist looking to report about the most recent breakthroughs and future updates in quantum technology?
Get your accreditation to the EQTC 2023 today!
We would like to provide easy access to all necessary information about the EQTC and offer accreditation accordingly and exclusively for the purposes of journalistic reporting.
The following persons are entitled to receive a press accreditation:
- Persons from Germany or abroad who can provide the following proof of journalistic (including photojournalistic) employment (related to the topic of the exhibition in question or related matters of science, business, startups and policy)
- By presenting by-line articles published no earlier than six months before the time of the event
- By presenting legal notice which they are named as editors, permanent editorial staff or authors, and which is no older than three months at the time of the event
- By presenting a written commission from a complete editorial office, in the original, relating to the current exhibition
- By means of a weblink to an online publication that is well established in the industry community in question and that can prove an adequate reach. In these cases, advance accreditation is necessary due to the extra verification effort. Online media of this type must have been in existence for at least three months, must produce regular entries and the most recent article relating to the topic of the exhibition must be no older than three months. (In individual cases, separate, more detailed accreditation rules may be specified for bloggers, with a separate status for bloggers.)
- By presenting a document no older than six months stating that they work for a school magazine, or by presenting a valid ID from a youth press organisation, or by presenting written confirmation from a school stating that they work for the school magazine in an editorial capacity
- Holders of a valid press card from a German or Foreign Journalists Association. We point out that presenting a press card is generally not, in itself, sufficient grounds for accreditation. The exhibition organiser reserves the right to request further proof of journalistic employment as specified in items a to e.
Bloggers & Influencers:
- A permanent topicality as well as significant access figures/reach/interactions that are comparable to the access figures/reach/interactions of professional online magazines of full editorial offices and publishing houses (usually at least 5,000 followers on Instagram/Facebook/YouTube/TikTok or Twitter).
- The focus of the social media channel or blog must relate directly to the topics of the event
- The social media channel or blog must have an imprint in which the name of the person responsible is listed.
- Content creators or bloggers acting on behalf of a medium other than their own must prove that their content is regularly published under their name on already established platforms on well-known accounts
The following groups of persons shall not be accredited:
- Persons without journalistic credentials, such as account managers, sales managers, advertising managers or webmasters, PR consultants and private companions
- Germans resident in Germany who present a foreign press card
- Persons who present a written commission from a freelance journalist
- Persons who are exclusively active in social networks in a private capacity
Credentials should be presented in German or English. The exhibition organiser reserves the right in individual cases to also demand presentation of a valid photo ID. There is no automatic right to accreditation. If necessary, the exhibition organiser shall exercise its domiciliary rights.
This accreditation guideline has been created on the basis of the terms (PDF) set by our venue partner HANNOVER MESSE / Deutsche Messe AG.
These media guidelines are designed to ensure accurate and insightful coverage of the EQTC 2023. By adhering to these guidelines, we aim to foster a productive and respectful media environment that promotes the dissemination of cutting-edge scientific research and technological innovation.
- Registration and Access:
Press passes are available only to working media representatives who can show evidence that their attendance is expected to result in coverage of the meeting or event in print, broadcast, or digital media. Please find more information on the registration criteria in the Accreditation section. Journalists and media representatives must be registered for the conference in advance. They will receive a free press pass that grants access to all sessions. Registered media will also have access to press releases and other relevant materials. We reserve the right to inspect the credentials of anyone registering as media and to limit the number of press badges issued to a single media organisation.
- Media Contacts:
For all media inquiries and interview requests, please contact Chaymae Senhaji (chaymae.senhaji [at] cea.fr), Communications Manager for the Quantum Flagship. We are committed to assisting journalists in finding the information they need and facilitating connections with researchers and speakers.
- Press Releases:
Official news material and press releases will be issued for key announcements and presentations before and during the conference. These releases will be distributed via email and made available on the conference website and press area. Journalists are encouraged to use these releases as sources for accurate and up-to-date information.
Researchers, speakers, and conference organisers are available for interviews upon request. To schedule interviews, please contact the designated media contact. We kindly request that journalists respect the busy schedules of speakers and participants and make interview arrangements in advance.
- Recording and Photography:
Recording (audio/video) and photography are generally permitted during designated sessions, unless otherwise specified by the speaker or session chair. We ask that journalists be discreet and unobtrusive in order to maintain the focus and respect the privacy of attendees.
- Embargo Policies:
Some research findings presented at the conference may be subject to embargo policies. Journalists are required to adhere to these embargoes and refrain from publishing or broadcasting embargoed content until the specified date and time. Violation of embargo policies can result in exclusion from future conferences.
- Fact-Checking and Accuracy:
Media professionals are urged to ensure the accuracy of their reports. While we understand the need for swift reporting, we encourage journalists to fact-check and verify information before publishing or broadcasting. Inaccurate or misleading reporting can harm the reputation of researchers and the conference.
- Social Media and Online Coverage:
We encourage the use of social media to share highlights from the conference. Please use the official conference hashtag #EQTC2023 when posting on social media platforms. However, remember to verify information before sharing, and be respectful in your interactions with attendees.
- Respect for Privacy:
While covering the event, journalists are expected to respect the privacy and preferences of attendees. Seek permission before recording or photographing individuals in non-public areas.
- Live broadcasting
Live broadcasts from the EQTC 2023 may occur only with written consent from the EQTC Organising Committee. To apply for permission, email Chaymae Senhaji (chaymae.senhaji [at] cea.fr).
- Use of materials
The programme content of EQTC 2023 may not be used to develop continuing education or promotional materials without the express written consent of the EQTC Organising Committee.
Dual-role publishers/editors may obtain a press pass if they meet the other criteria outlined in the Accreditation section. We will not issue press passes to a publisher’s or publication’s advertising, marketing, public relations, or sales representatives; publishers, editors, or reporters from manufacturers’ house or promotional publications; public relations staff of exhibitors; writers creating analyses or reports sold as a commodity; or other individuals or their representatives who are not actually reporting on the meeting or event.
Exhibitors who plan on having a film crew videotape their booth must contact the EQTC Media Relations Team. Exhibitors may hold their own press conferences and are responsible for making their own arrangements. Please notify our team in advance so we can reroute press queries.
By following these media guidelines, we can work together to ensure accurate and comprehensive coverage of EQTC 2023. We appreciate your cooperation and look forward to a successful conference. Please note that these guidelines are subject to change, and updates will be communicated to registered media representatives as needed.